Organization isn’t just for the home…
Everyone thinks that you only need to organize your house. But, in reality, organization works anywhere. It helps everyone. If you struggle at all with being on time, finding papers when you need them, or anything else – keep reading! It never hurts to be as organized as possible.
Studies show that when an employee has control over his desk/office and can organize it, efficiency and work ethic go up by almost 200%. Here are some great ways to be sure to make your office or work space as efficient and time friendly as possible.
1. Your boss isn’t the only one who should be keeping a file on you!
Employees and Independent Contractors should keep files on themselves for work.
- It makes filing your taxes easier.
- Comes in handy when there is a work dispute.
- Makes for a great new hire packet!
- Employee review meetings can go much quicker and run more efficiently
What will I need for my Employee Folder?
What papers should I keep for it?
- Hire Records (application, letter of hire, etc)
- Payroll Copies, or any income related forms
- Insurance Copies
- Copy of Time cards, if you are hourly
- Copies of e-mails pertaining to your employee status. For example, if you were e-mailed reminded you of a new duty you are expected to perform.
How do I make my folder?
Step 1: Take your folder and along the short end, use the two-hole puncher to punch the holes in the center.
Step 2: Open the manila folder and starting on the outside of each end, put the brackets through the holes. This is where all of the papers will be filed.
Step 3: I also suggest using labels, but that is absolutely not required.
2. Performance Evaluations.
You should always keep track of progress as an employee! Going into an evaluation review is best done prepared. It is common for a supervisor keep performance. But, for an employee to come in with his/her notes speaks highly! Here are some areas to keep notes on:
- Customer Satisfaction
- Dress/Work Attire
- Taking Directions
- Performing Duties
- Sick Time/ Vacation Time
- Skills Learned
3. Employee Training Binder
One of the hardest parts about an employee transferring/promoting is the training required for the person who takes their place. Organizing an employee training binder will help make you much more valuable. Increase your office organization worth by making this as easy as possible. Make a binder to be used as a reference guide for whoever ends up in your desk. Here are some great things to include:
- Position title + basic introduction to the job
- List of duties organized by frequency and priority
- Office extension cheat sheet
- Instructions for common or important tasks
- Voicemail prompts
- Employee and department guide
- Master copy of time card and mileage reimbursement logs
- E-Mail outlines
- Daily, Weekly, and Monthly to do lists
If you can follow all these steps you will be a much more efficient and valued employee!